Wisconsin Alliance for Infant Mental Health (WI-AIMH) is a statewide nonprofit which promotes infant and early childhood mental health/the healthy social and emotional development through raising public awareness, developing professional capacity and advocating for policies which are in the best interest of infants, young children and their families. We aim for all Wisconsin infants and young children to reach their fullest potential through nurturing and consistent relationships within the context of family, community and culture.

Posting:          Project Specialist  .5 FTE

Wisconsin Alliance for Infant Mental Health

Position Description

The Project Specialist will coordinate WI-AIMH projects and ensure that best practice standards are maintained and that all WI-AIMH-led projects reflect the mission and values of the agency.  The Project Specialist will work closely with the Director of Integrated Programming around project development, improvement, and sustainability. WI-AIMH projects generally involve developing opportunities to increase professional capacities for those who work with or on behalf of infants, toddlers, and their caregivers across communities in Wisconsin. Examples of duties performed by the Project Specialist include management of contracts and invoicing; outreach, communication and dissemination of information; planning and facilitation of project meetings; participation in project stakeholder meetings; and utilizing surveys and other data collection methods to track project progress and outcomes.

Planning, Coordination and Improvement Efforts

  • Work closely with the Director of Integrated Programming to ensure WI-AIMH projects are well coordinated and integrated within the framework of IMH competencies and WI-AIMH mission and values
  • Execute projects according to the project’s plan, monitor the progress of projects, and make adjustments as necessary to ensure the successful completion of projects
  • Communicate with appropriate WI-AIMH staff when progress of projects is compromised, and participate in planning and collaborate problem solving to resolve any challenges or issues
  • Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization.
  • Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.
  • Plan: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.
  • Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
  • Review the quality of work completed and establish a communication schedule to update stakeholders, including appropriate WI-AIMH staff on the progress of projects
  • Collect and record project deliverables, survey and other evaluation results
  • Assist in evaluating project outcomes and participate in program enhancement, planning and development
  • Assist in writing annual outcome reports
  • Work with WI-AIMH staff to ensure projects are well integrated within the framework of WI-AIMH’s mission
  • Work with WI-AIMH staff to identify opportunities for efficiencies, synergy between and among WI-AIMH projects and other core functions and opportunities to enhance and grow professional development opportunities through WI-AIMH offerings.

Collaboration, Teaming and Partnerships

  • Attend state, professional development or other project stakeholder meetings as needed to ensure good communication and planning among project stakeholders and that a macro perspective informs project coordination
  • Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problem, and make decisions that enhance organizational effectiveness.
  • Assist with events including securing venues, arranging logistics with speakers, ordering food, communicating with participants and coordinating vendors
  • Collect and assemble informational materials to be distributed at events; creates sign-up forms, registration forms and attendance certificates; staffs check-in table at events when necessary

Administrative Oversight

  • Develop contracts with qualified professionals to work on projects as appropriate
  • Provide oversight of invoicing including follow up as needed to ensure that invoices are completed accurately and reflect work performed as contracted
  • Set up personnel files for project employees to ensure that all project information is appropriately documented, maintained, secure and kept confidential
  • Develop forms and records to document project activities and deliverables
  • Create detailed work plans which identify and sequence activities needed to successfully complete projects
  • Review project schedules with senior management and all other staff that will be affected by project activities; revise schedules as required

Outreach and Communication

  • Provide timely outreach, communication and support to project personnel in a respectful, timely, and strength-based way.
  • Ensure that all project personnel receive an appropriate orientation to the project and ensure that project personnel understand the services to be performed, their role and expectations in supporting programs and agencies
  • Maintain regular communication with project personnel and ensure that personnel are well supported; that questions, concerns or challenges in providing services are addressed; and information is disseminated in a timely manner
  • Provide information, materials, articles, resources and training announcements to project personnel as needed to support them in their role and to enhance their promotion of IMH competencies and relationship-based practices
  • Promote IMH-Endorsement® among project personnel; provide information on endorsement and connect professionals, agencies or groups to WI-AIMH staff as needed for education, support and technical assistance related to endorsement.


  • Master’s degree in psychology, social work, or early childhood required with an emphasis on infant and early childhood mental health.
  • Currently hold Infant Mental Health Endorsement® or be able to earn Endorsement within 18 months of hire date
  • Minimum of five years professional experience in infant and early childhood mental health.
  • Minimum five years of experience in community organizing, community outreach, adult education, public health, teaching, or community development efforts
  • Knowledge and experience in a variety of systems working with infants, toddlers and young children (i.e. early intervention, Children with Special Health Care Needs, child care, Head Start/Early Head Start, child welfare, adoption, home visiting, therapists)
  • Knowledge and understanding relationship-based practices including Infant/Early Childhood Mental Health Consultation and Reflective Supervision/Consultation
  • Knowledge and understanding of implementation science and Continuous Quality Improvement models and methodologies

Skills and Attributes

  • Motivated, creative, and demonstrated commitment to the vision and mission of the organization
  • Ability to attend to detail, coordinate and prioritize multiple sources and types of information and manage multiple projects/tasks from start to finish
  • Good judgment and organizational ability to prioritize and organize workload to meet daily demands as well as respond to urgent situations
  • Strong organizational, planning and execution skills; demonstrated track record of follow through and strong attention to detail
  • Excellent verbal and written communication skills
  • Ability to be self-directed with the ability to function independently
  • Ability to function as part of a team and engage in collaborative problem solving, planning and improvement efforts
  • Strong customer service skills as evidenced by positive and timely response to internal and external partners
  • High degree of comfort and competency in using MS Office Suite, Outlook, and electronic platforms of communication

Working Conditions:

General office environment or home-based office; willingness to travel within the state 30-50% of time and valid driver’s license; ability to sit for 8 hours or more; ability to lift 30 lbs.


The position salary range is $41,600 – $47,840 FTE annual salary. A generous benefits package including health/dental and paid time off is available.


To apply, please send a resume and letter of interest  to Melissa Minkoff at mminkoff@wiaimh.org  by January 31, 2017.

In accordance with the Americans With Disabilities Act, the above is intended to summarize the essential functions of and requirements for the performance of this job. It is not meant to be an exhaustive list of miscellaneous duties and responsibilities that may be requested in the performance of this job. WI-AIMH is an equal opportunity employer. All qualified candidates are encouraged to apply.

As a non-partisan organization, Wisconsin Alliance for Infant Mental Health (WI-AIMH) supports ALL Wisconsin babies and their families, and ALL professionals who work with or on behalf of families, without regard to race, gender identity, religion, sexual orientation, country of origin, heritage, or political affiliation.